Table of Contents

Process: Payment Practice Report Generation

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This article describes the standard process for generating payment practice reports in the ERP system.

Overview

The report generation process includes:

  • Preparing report data.
  • Generating reports.
  • Validating results.
  • Managing distribution.

Report preparation

Configure parameters

  1. Choose the Lightbulb that opens the Tell Me feature. icon, enter Payment Practice Reports, and then choose the related link.

  2. Set up report parameters:

    Starting Date: [Period Start]
Ending Date: [Period End]
Aggregation Type: Period/Company Size
Header Type: Vendor/Customer

  3. Select data sources:

    • Vendor transactions
    • Customer transactions
    • Payment records

Data validation

  1. Pre-generation checks:

    • Data completeness
    • Period coverage
    • Transaction validity

  2. Verify settings:

    • Payment terms
    • Period definitions
    • Aggregation rules

Report generation

Execute reports

  1. Generate standard reports:

    • Period analysis
    • Payment performance
    • Compliance reports

  2. Process special reports:

    • Construction retention
    • Supply chain finance
    • Industry-specific

Validation steps

  1. Review calculations:

    Metric Calculation Validation
    Average Days Sum of days/Count Check sample
    Payment % Paid/Total * 100 Verify totals
    Late Payment Beyond terms Check criteria

  2. Verify aggregations:

    • Total amounts
    • Period groupings
    • Classification accuracy

Report distribution

Standard distribution

  1. Prepare outputs:

    • Format reports
    • Add context
    • Include summaries

  2. Distribute to stakeholders:

    • Internal review
    • External submission
    • Regulatory filing

Quality control

  1. Final checks:

    • Data accuracy
    • Calculation verification
    • Format compliance

  2. Documentation:

    • Source data
    • Calculation methods
    • Validation steps

Best practices

Generation guidelines

  1. Schedule generation:

    • Regular reports
    • Compliance deadlines
    • Review cycles

  2. Quality measures:

    • Data validation
    • Calculation checks
    • Format verification

Problem resolution

  1. Common issues:

    • Missing data
    • Calculation errors
    • Format problems

  2. Resolution steps:

    • Identify cause
    • Apply fix
    • Verify solution

PayTrack 365 Overview
Process Payment Analysis
Generate Payment Practice Reports
View and Print Reports

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