Process: Compliance Reporting for Payment Practices

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This is a reference example created by Docs4Apps to showcase the structure, depth, and Microsoft-aligned writing style we apply to documentation projects for ERP extensions. While the app itself is a demo, the documentation is based on real-world use cases and resembles what we deliver to actual customers.

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The pages follow the same structure and layout used by Microsoft Learn and are powered by DocFX, hosted on a secure environment, and built through a DevOps pipeline — the same process we apply in client projects. The content demonstrates how business functionality, compliance, setup, and user onboarding topics are structured in a full documentation set. Want to see a real example? Let’s talk — we’ll walk you through how we turn ISV apps into fully documented, market-ready offerings.

This article outlines the standard process for managing compliance reporting in the the ERP system.

Overview

The compliance reporting process includes:

• Report preparation.
• Data validation.
• Submission procedures.
• Record maintenance.

Report preparation

Configure requirements

1. Choose the icon, enter Compliance Reports, and then choose the related link.

2. Set up reporting parameters:

   • Reporting Period: [Dates]
   • Requirements: [Jurisdiction]
   • Report Type: [Category]
   • Data Elements: [List]

3. Define data sources:

   • Payment records
   • Dispute data
   • Performance metrics

Required elements

1. Standard requirements:

   Element	Description	Source
   Payment Times	Average days	Transactions
   Late Payments	Percentage	Analytics
   Disputed Items	Volume/Value	Dispute Log
   Terms Compliance	Adherence %	Terms Check

2. Additional data:

   • Industry specifics
   • Regional requirements
   • Special categories

Data validation

Validation steps

1. Data checks:

   • Completeness
   • Accuracy
   • Consistency

2. Quality control:

   • Cross-references
   • Sample testing
   • Logic validation

Review process

1. Internal review:

   • Department check
   • Management approval
   • Compliance verification

2. External review:

   • Auditor review
   • Expert consultation
   • Stakeholder input

Submission procedures

Preparation steps

1. Format reports:

   • Required format
   • Supporting documents
   • Sign-off requirements

2. Review package:

   • Completeness check
   • Format verification
   • Signature confirmation

Submission process

1. Submit reports:

   • Choose method
   • Track submission
   • Confirm receipt

2. Monitor status:

   • Track progress
   • Handle queries
   • Record responses

Record maintenance

Documentation

1. Maintain records:

   • Submission copies
   • Supporting data
   • Correspondence

2. Archive process:

   • File organization
   • Retention periods
   • Access control

Audit support

1. Prepare for audits:

   • Document trails
   • Process maps
   • Control evidence

2. Response procedures:

   • Query handling
   • Document retrieval
   • Expert support

Best practices

Reporting guidelines

1. Schedule management:

   • Preparation time
   • Review periods
   • Submission deadlines

2. Quality control:

   • Data validation
   • Process checks
   • Review steps

Problem resolution

1. Common issues:

   • Data gaps
   • Format errors
   • Timing problems

2. Resolution steps:

   • Problem identification
   • Corrective action
   • Prevention measures

Related information

PayTrack 365 Overview
UK Reporting Requirements
Process Payment Analysis
ESG and Payment Practices